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Managed Print Services
Published on
February 2, 2023
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Chris Williams
February 2, 2023

Printer Assessment: What is it & How it Works?

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A print assessment is an evaluation of the quality and performance of a printing system or device. It typically involves a thorough examination of the various components of the system, including the printer itself, the ink or toner cartridges, the paper and other media being used, and the software or driver that controls the printing process. The goal of a print assessment is to identify any issues that may be affecting the print quality, such as incorrect color calibration, poor resolution, or uneven ink coverage, and to recommend steps that can be taken to resolve these issues and improve the overall print performance. A print assessment may be performed by a trained technician or an expert in printing technology.

What are the Benefits of Printing Assessment?

There are several benefits of conducting a print assessment, including:

Improved print quality: The assessment can identify and address any issues that may be affecting the print quality, resulting in sharper, clearer, and more vibrant prints.

Increased efficiency: By identifying and fixing any problems with the printing system, an assessment can help increase the efficiency and speed of the printing process, reducing the time and cost associated with printing.

Reduced waste: By ensuring that the printer and its components are functioning correctly, a print assessment can help reduce the amount of wasted paper, ink or toner, and other resources, leading to cost savings over time.

Better sustainability: By reducing waste and ensuring that the printing system is functioning optimally, a print assessment can help promote sustainability and reduce the environmental impact of printing.

Increased reliability: A print assessment can help ensure that the printing system is reliable and can be relied upon to produce high-quality prints consistently, reducing the need for frequent repairs or replacements.

Better understanding of the printing system: The assessment process can provide insights into the various components and functions of the printing system, helping the user to better understand how the system works and how to troubleshoot common issues.

Overall, a print assessment can help ensure that a printing system is functioning optimally, producing high-quality prints efficiently and cost-effectively, and reducing waste and environmental impact.

5 Steps of managed print services assessment

1) Analyze the printing infrastructure

First, we will review and map out your current printing infrastructure. Every device will be analyzed to help design a plan that will optimally utilize your fleet. These findings may lead to a recommendation of consolidating, adding, and replacing existing equipment with more efficient technology or confirm your current equipment fits all your needs.

2) Understanding the usage of your devices

Data collection tools can automatically collect usage information from all devices on your network. Providing a detailed report of device type, age, color usage, and other patterns of utilization throughout the document lifecycle.

3) Breakdown of costs

Understanding the actual costs of printing is a vital aspect of a managed print services assessment. You will be provided with direct and indirect costs associated with each device. This takes into account device usage, maintenance, service, and supplies. Having a blueprint of your expenses makes it easier to find potential cost savings.

4) Workflow analysis

It's essential to figure out how information flows through your organization. Our managed print services team will find areas of inefficiency and propose alternate options that can improve the speed and processes of your workflows. Your fleet will be strategically set up in a way that will maximize your print efforts.

5) Minimize your environmental impact

Finally, a managed print services assessment will help your business reduce its environmental impact. This could be due to a switch in devices with lower energy consumption, or it could be a reduction in paper usage by integrating electronic forms wherever possible. Reducing waste and improving efficiency goes hand-in-hand with minimizing your environmental footprint.

Final Thoughts

An in-depth assessment can lead to some valuable changes to your printing fleet, leading to cost savings and improvements in workflow efficiency. To get more information on how a managed print services assessment can impact your print fleet, contact All Copy Products to set up an assessment.

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